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ProVia Event Kits

Coffee & Connect Event Box

A ready-to-order coffee and light refreshment kit for offices, workshops, meetings, and community events. Select your guest count, add support if needed, enter delivery details, and pay online.

ProVia handles quantities, supplier coordination, delivery logistics, staffing rules, and coffee service planning behind the scenes.

A ready-to-set package

Beverages, supplies, light food, event materials, and delivery coordination.

OrderDeliverServe

Guest count

15 to 400 guests

Pricing scales automatically by guest count.

Service style

Coffee service options

Traveller, urn, or onsite coffee rules are handled for you.

Support level

Staffing built in

Large orders include required ProVia support.

How it works

From guest count to checkout in four steps

Step 1

Enter event basics

Add guest count, event date, start time, and desired delivery time.

Step 2

Choose food and support

Keep the base kit simple, or add meals, drinks, setup, staff, and workshop items.

Step 3

Review instant quote

See base kit, add-ons, delivery, tax, and required staffing before payment.

Step 4

Checkout or request review

Eligible orders pay with Stripe. Urgent or special logistics requests go to manual review.

Base kit

What's included

Every Coffee & Connect Event Box includes the essentials below. ProVia plans quantities, coordinates suppliers, and handles delivery logistics—you set up and serve at the venue unless you add staffed support.

Included in your order

The base kit covers coffee, beverage basics, setup supplies, delivery coordination, and a simple pastry or cookie item when available.

Coffee

Light food

Supplies

Delivery

Beverages

  • Coffee
  • Tea and hot water (where available)
  • Bottled water

Supplies

  • Cups, lids, stir sticks, sugar, and cream
  • Napkins and disposable tablecloth

Light food

  • Cookies or pastries, depending on availability

Event materials

  • Welcome card
  • Setup guide
  • QR feedback card
  • Garbage and recycling bag

Optional add-ons

Customize your event in the order form below. Meal add-ons include extra plates, napkins, and serving supplies when selected.

Meal add-ons

Drinks

Staff

Workshop

  • Sandwich, pizza, or mixed lunch service
  • Fruit or pastry add-ons
  • Drink upgrades
  • Setup service and extra ProVia staff
  • Workshop items: pens, notepads, name tags, welcome sign
  • Onsite coffee service for larger events

What you handle at the venue

Setup and serving stay with you unless you select setup service or staffed support. Alcohol is not included in the base kit or standard add-ons.

Order online

Build your Event Box

You will need your guest count, event date, delivery address, venue permission for outside food and beverage, and an onsite contact. The quote panel will show whether the order can check out online or needs manual review.

Step 1 of 4

Event details

Order for any guest count from 15 to 400. ProVia calculates quantities, delivery, tax, and required logistics behind the scenes.

Standard online checkout notice

  • 15-75 guests: at least 72 hours notice
  • 76-150 guests: at least 5 business days notice
  • 151-400 guests: at least 7 business days notice

If your event is inside these windows, calculate a quote and use the manual review option instead of automatic checkout.

Choose service style

Step 2 of 4

Add-ons

The base kit is already included. Use this step only if you want meal add-ons, drink upgrades, setup support, extra staff, or workshop materials. Prices scale by guest count and update in the quote panel.

Food add-ons include plates, napkins, and serving supplies.

Bottled water is included. Upgrades are priced per guest and may use equivalent supplier substitutions.

Food extras

Event support

Optional support for setup, light service, refills, or cleanup beyond any required staffing already included.

$35/hr with a 3-hour minimum per extra staff member. Leave at 0 if included staffing is enough.

Workshop materials

Step 3 of 4

Delivery and venue

Delivery fee is estimated from your postal code distance to ProVia's Aurora fulfillment base. City should still match your postal code for supplier and driver coordination.

Step 4 of 4

Contact and confirmations

These confirmations keep online checkout limited to orders ProVia can safely price and fulfill. If anything is uncertain, request manual review.

Venue rules

Please confirm the venue allows outside food and beverage delivery before using online checkout. If venue rules are unclear, use manual review instead.

Food safety
Food, beverage, and allergen limitations
  • Food and beverages may be prepared, packaged, transported, or handled by third-party commercial suppliers.
  • ProVia cannot guarantee allergen-free ingredients, preparation spaces, packaging, vehicles, or delivery handling.
  • Cold food selections require venue refrigeration or safe cold storage after delivery.
  • Alcohol is not available through Event Box online checkout.
  • Event Box food and beverage add-ons come from approved commercial suppliers, not home preparation.

Refrigeration confirmation appears when cold food add-ons are selected.

Terms

Read the full terms on the Event Box terms page (opens in a new tab).

Supplier sourcing, substitutions, and availability

Event Box items are sourced from ProVia-approved commercial suppliers based on guest count, delivery timing, location, and availability. ProVia may substitute equivalent or better items when a selected supplier item is unavailable, unsuitable for transport, or impractical for the confirmed event logistics.

Cancellation, timing, and logistics review
  • Online checkout is limited to orders that meet the displayed notice window and confirmation requirements.
  • Urgent orders, uncertain venue approval, public events, and special logistics may require manual review before payment or fulfillment.
  • Supplier substitutions, delivery timing adjustments, or logistics follow-up may be needed after payment if venue access, supplier availability, or staffing requirements change.
  • Cancellations and major order changes are subject to supplier commitments, purchased goods, staffing, delivery planning, and the event date.

Estimated total

Add delivery details